Executive Assistant to the Head of Sales and Head of People

Bengaluru, Karnataka, India | Admin | Full-time

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About WeWork 

WeWork is a platform for creators, providing hundreds of thousands of members around the world with space, community and services that enable them to do what they love and create their life’s work. Our mission is to create a world where people work to make a life, not just a living, and our own team members are central to that goal.

Objectives of the role

  • Provide support to the senior leadership as directed to ensure that company goals and objectives are accomplished and operations run efficiently
  • Maintain and refine internal processes that support to the executive team company-wide, coordinating internal and external resources to expedite workflow
  • Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
  • Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved and best practices are upheld

Roles and Responsibilities

  • Manage professional and personal scheduling including agendas, mail, email, calls, travel arrangements, client management and other company logistics
  • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
  • Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation and meal coordination
  • Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
  • Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business
  • Organize team communications and plan events, both internally and offsite

Experience and Qualification

  • 4+ years experience in administrative role or secretarial duties
  • Experience overseeing budgets and expenses
  • Experience developing internal processes and filing systems
  • Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
  • Excellent written and verbal communication skills
  • Excellent time-management skills and the ability to organize and coordinate multiple projects at once
  • Ability to keep company confidences